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6. External Relations Policies of Interest to Faculty



6.1 Public Information

In order that Roanoke College can properly inform its constituencies about the activities of the Faculty, all faculty members should keep the Office of Marketing and Communications informed about the following:

  1. papers and speeches;

  2. publications;

  3. honors received;

  4. classroom projects or photo opportunities;

  5. research being conducted;

  6. outstanding student accomplishments

The Office of Marketing and Communications should be informed in advance if media outlets are being invited to campus or will be on campus for interviews or media broadcasts. Please inform the Office of Marketing and Communications of any remote media interviews.


6.2 Publications and Web Site Content

The following guidelines have been established to ensure delivery of top-quality publications and website content:

  1. Brochures, catalogs and booklets with typeset copy and photographs should be submitted as a Word file no less than four weeks before expected delivery.

  2. Any college publication should be reviewed with Office of Marketing and Communications prior to going to the printer.

  3. Intranet (“Inside Roanoke”) web pages should be kept up to date using the Ingeniux content management system software. Contact the director of web services in Information Technology for training. Each department that has pages on Inside Roanoke is encouraged to have at least one person trained to use Ingeniux.

  4. Suggestions, including photo and story ideas, for the external marketing website, should be sent to the Director of Digital Communications.

In order to maintain extensive accessibility and privacy standards, all web content for college affiliated offices and services is required to be in the college content management system, Ingeniux, and adhere to all accessibility standards outlined within the College policy: https://www.roanoke.edu/accessibility


6.3 Grant Proposals

The person seeking grants on behalf of the College should adhere to the following procedures:

  1. Faculty are encouraged to seek external funding for research and teaching-related projects. All such proposals, budgets, and applications must be routed to the office of Academic Grants and Foundation Relations. Faculty may accept salaries for externally funded grants and contracts for work performed outside their regular contracted time.

  2. In the determination of the proper foundation or agency to be approached, assistance can be obtained from the Director of Academic Grants and Foundation Relations. The Director of Academic Grants and Foundation Relations serves as liaison for faculty with the office of Advancement and with external funding agencies.

  3. Before being submitted, institutional grant proposals should have approval from the President, the Vice President for Academic Affairs, or the Vice President for Business Affairs. Approval of the department chair, the Director of Academic Grants and Foundation Relations, and the Dean of the College gives administrative approval to faculty proposals.